Supporter Opportunities
Reserve Early by September 15th! Pricing Increases 15% After September 15th
PRESENTING & WELCOMING RECEPTION SUPPORTER – $ 7,950 – EXCLUSIVE
Elevate your brand as the premier conference and Welcoming Reception supporter. Receive special recognition before, during, and after the event via your company’s logo and link on all conference promotional emails, a pre-conference stand-alone email to the entire AAEP membership database, your logo on conference signage, listing on the mobile app, social media posts, opportunity to provide printed handouts to attendees in the registration area, a post-conference list of opted-in attendees, an exhibit table in a prime location and two complimentary conference registrations.
MONDAY BREAKFAST SUPPORTER – $2,950 – EXCLUSIVE
Kick-off the conference as the exclusive supporter of the first day breakfast. This supporter will receive a handout/promotional item placed at each seat at the breakfast tables, recognition on signage, their logo on the conference website and promotional emails, acknowledgement on social media, the exclusive opportunity to address attendees for a five-minute welcome message, a post-conference registration list of opted-in attendees, an exhibit table in a prime location and one complimentary conference registration.
MONDAY LUNCH SUPPORTER – $3,950 – EXCLUSIVE
Showcase your products and services as the exclusive Monday Lunch supporter. This supporter will receive a handout/promotional item placed at each seat at the lunch tables, recognition on signage, their logo on the conference website and promotional emails, acknowledgement on social media, the exclusive opportunity to address attendees for a five-minute welcome message, a post-conference registration list of opted-in attendees, an exhibit table in a prime location and one complimentary conference registration.
TUESDAY BREAKFAST SUPPORTER – $2,950 – EXCLUSIVE
Stand out as the exclusive supporter of the Tuesday Breakfast. This supporter will receive a handout/promotional item placed at each seat at the breakfast tables, recognition on signage, their logo on the conference website and promotional materials, acknowledgement on social media, the exclusive opportunity to address attendees for a five-minute welcome message, a post-conference registration list of opted-in attendees, an exhibit table in a prime location and one complimentary conference registration.
TUESDAY LUNCH SUPPORTER – $3,950 – EXCLUSIVE
Gain visibility for your products and services as the exclusive Tuesday Lunch supporter. This supporter will receive a handout/promotional item placed at each seat at the lunch tables, recognition on signage, their logo on the conference website and promotional emails, acknowledgement on social media, the exclusive opportunity to address attendees for a five-minute welcome message, a post-conference registration list of opted-in attendees, an exhibit table in a prime location and one complimentary conference registration.
COFFEE/BEVERAGE BREAK SUPPORTER – $2,050 – 4 EXCLUSIVE OPPORTUNITIES
Capture attendees’ attention as a Coffee/Beverage Break Supporter. Recognition will include your company’s logo on signage, the conference website, promotional emails and the mobile app. Four breaks are available: Monday morning, Monday afternoon, Tuesday morning and Tuesday afternoon.
CONFERENCE WIFI SUPPORTER – $2,450 – EXCLUSIVE
Gain visibility and keep attendees connected as the exclusive conference WiFi supporter. Your company name will be the custom WiFi access password and a QR code branded with your company’s information will be included on signage in the registration area.
CHARGING STATION SUPPORTER – $2,450 – EXCLUSIVE
Make an impact as the exclusive supporter of the conference Charging Station. Your logo will be prominently displayed in the charging station area.
Exhibiting Opportunities
Tabletop exhibit space includes your company’s listing as an exhibitor, one (1) 6′ skirted table, two (2) chairs and one (1) complimentary exhibitor personnel registration badge.
For-Profit Organization Exhibitor – $1,450
Non-Profit Organization Exhibitor
Above $3M in Annual Revenue – $950
$1 to $3M in Annual Revenue – $750
Below $3M in Annual Revenue – $550
Exhibit Dates/Hours
To ensure maximum traffic flow and visibility for exhibitors, exhibit tables will be placed in the conference meals, breaks, Welcome Reception and Poster Session area.
Exhibit Hours – Monday, December 9, 2024 – 7:00 AM – 6:30 PM. Tuesday, December 10, 2024 – 7:00 AM – 3:30 PM.
Space is limited and is assigned on a first-come first-served basis. Full payment is due with your reservation. Reserve by September 15th to save 15%. Pricing increases 15% after September 15th. Reservations are due before November 23, 2024.
INFORMATION FOR EXHIBITORS AND SUPPORTERS
CONFERENCE REGISTRATION
All Exhibitor and Supporter representatives are required to register in advance for the conference.
Exhibitor Conference Registration
Each exhibit table purchase includes one (1) complimentary Primary Representative exhibitor badge for entrance into the exhibit area only.
Up to two (2) Additional Exhibitor Representative registration badges may be purchased for $550 each.
To register your exhibit table representative(s), please click here. Select “Exhibitors Only – Primary Representative” to register your primary/complimentary representative. To register any additional exhibitor personnel, select “Exhibitors Only – Additional Representative” and make payment for additional representatives (limit 2).
Supporter Conference Registration
Some supporter packages include complimentary full conference registration(s) as listed in the descriptions here. To register your representative(s), please contact info@aaepsych.org to receive a Discount Code. Then click here to register your representative(s) using the Discount Code.
Supporter and exhibitor registrations includes access to all meals and breaks offered as part of the conference.
EXHIBITOR AREA /TABLE ASSIGNMENT
The exhibit tables will be placed in a high visibility/traffic flow area.
Upon arrival at the conference, please proceed to the Second Level of the Sheraton Phoenix Downtown.
Your exhibit table will be labeled with your company name.
EXHIBITOR SET-UP TIME
Monday, December 9, 2024
6:00 AM – 7:30 AM
Sheraton Phoenix Downtown, Second Floor, Valley of the Sun Foyer
CONFERENCE AGENDA/EXHIBIT HOURS
Monday, December 9, 2024
7:00 AM – Registration Opens
7:00 AM – 7:50 AM Breakfast
7:50 AM – 10:15 AM Educational Sessions
10:15 AM – 10:30 AM Break with Exhibitors
10:30 AM – 12:00 PM Educational Sessions
12:00 PM – 12:50 PM Lunch
12:50 PM – 3:25 PM Educational Sessions
3:25 PM – 3:40 PM Break with Exhibitors
3:40 PM – 5:00 PM Educational Sessions
5:00 PM – 6:00 PM Welcome Reception/Poster Session with Exhibitors
Tuesday, December 10, 2024
7:00 AM – Registration Opens
7:00 AM – 7:50 AM Breakfast
8:00 AM – 10:00 AM Educational Sessions
10:00 AM – 10:15 AM Break with Exhibitors
10:15 AM – 11:45 AM Educational Sessions
12:00 PM – 12:30 PM Lunch
12:30 PM – 3:00 PM Educational Sessions
3:00 PM – 3:15 PM Break with Exhibitors
EXHIBITOR TEAR-DOWN
Tuesday, December 10, 2024
3:15 PM – Exhibitor Tear Down
EXHIBIT TABLE SPECIFICATION
Each exhibit table purchase includes the following:
- One 6’ skirted table
- Two chairs
- One wastebasket
- Any backdrop must fit behind the 6’ table
- Electric is not offered in the exhibit table area
- There are no lead retrieval systems included
SHIPPING INSTRUCTIONS
Ship materials with a label clearly listing: Your Company Name/Your Onsite Contact Name/Attn: AAEP NUBE CONFERENCE
Sheraton Phoenix Downtown
340 North 3rd Street
Phoenix, Arizona 85004
Materials may not be received by the hotel any earlier than December 5, 2024. Exhibitors will be responsible for the hotel’s mandatory handling and storage fee of $25.00 per box/item. The hotel will invoice directly for these handling and storage fees.
EXHIBITOR & SUPPORTER GUIDELINES/INFORMATION
The purpose of the exhibits is to provide information to attendees through product and service displays related to the field of emergency psychiatry.
The Exhibit Area is a non-CME activity. All conference educational programming will take place separate from the exhibit area. No product advertisements or materials are permitted in the same room as the educational program.
Interviews, demonstrations and the distribution of literature or samples may be made only within the exhibit table are assigned to the exhibitor. Canvassing or distributing of advertising matter outside the exhibitor’s own table will not be permitted.
QUESTIONS OR ASSISTANCE
If you have any questions on your exhibit, please contact Maria Donovan, Conference Planner at maria.donovan@civicamanagement.com.
If you have questions on registration, please contact info@aaepsych.org.